Landlord Compliance Pack • Landlord & Property Management Templates
Landlord Move-In Inspection, Deposit Itemization & Depreciation Binder Kit
Court-defensible prorated depreciation calculator (HUD/IRS useful life tables for carpet, paint, appliances), room-by-room move-in/move-out condition checklist, and 50-state statutory deadline lookup.
What's Included in This Multi-Tab Workbook
Compatible with Microsoft Excel (.xls/.xlsx), Google Sheets, Apple Numbers, and includes a formatted Printable PDF Compliance Binder View.
- Tab 1: Prorated Deduction Calculator (6 pre-built rows) Included
- Tab 2: Move-In Move-Out Checklist (6 pre-built rows) Included
- Tab 3: 50-State Deposit Statutes (50 pre-built rows) Included
- 50-State 2026 Rate & Statutory Lookup Table Included
- Print-Ready Client / Compliance Binder View Included
Instant Digital Download
$29 One-Time (Zero Monthly Fees)
Includes 3 pre-built tabs + 50-state lookup data
Save 15+ hours of spreadsheet engineering. Every row below is pre-populated so you can plug in your numbers or print the compliance checklist immediately.
← Back to Free Interactive 50-State CalculatorInteractive Workbook Tab Preview & Printable Binder Sheets
Tab 1: Prorated Deduction Calculator
| Damaged Asset / Repair Item | Replacement Invoice ($) | Standard Useful Life (Yrs) | Age at Move-Out (Yrs) | Remaining Useful Life (%) | Legal Chargeable Deduction ($) |
|---|---|---|---|---|---|
| Master Bedroom Plush Carpet (Pet Stain Damage) | 1150 | 5 | 2 | 60.0% | 690 |
| Living Room Interior Flat/Eggshell Repaint (Large Holes) | 650 | 3 | 2 | 33.3% | 216.67 |
| Kitchen Luxury Vinyl Plank (Deep Gouge Replacement) | 800 | 10 | 3 | 70.0% | 560 |
| Window Mini-Blinds (2 Broken Bedroom Blinds) | 120 | 3 | 1 | 66.7% | 80 |
| Deep Move-Out Trash Haul & Bio-Clean (Beyond Normal Wear) | 275 | 1 | 0 | 100.0% | 275 |
| TOTAL COURT-DEFENSIBLE ITEMIZED DEDUCTIONS | 2995 | 0 | 0 | 60.8% Avg | 1821.67 |
Tab 2: Move-In Move-Out Checklist
| Room / Area | Item Inspected | Move-In Condition | Move-Out Condition | Normal Wear vs. Chargeable Damage | Repair Estimate ($) |
|---|---|---|---|---|---|
| Kitchen | Refrigerator Shelves, Crispers & Seals | New / Clean | Clean / Intact | Normal Wear ($0) | 0 |
| Kitchen | Range Oven Interior, Drip Pans & Hood | Clean | Heavy Baked-On Grease | Chargeable Cleaning | 85 |
| Living Room | Walls, Baseboards & Drywall | Freshly Painted | 3 Large Anchor Holes | Prorated Patch & Paint | 216.67 |
| Master Bedroom | Carpet & Pad | New at Move-In (2 yrs ago) | Severe Pet Urine Subfloor Stain | 60% Prorated Replacement | 690 |
| Hall Bathroom | Vanity, Mirror, Exhaust Fan & Grout | Clean / Working | Clean / Working | Normal Wear ($0) | 0 |
| General | All Keys, Garage Remotes & Gate Fobs | 2 Keys + 2 Remotes Issued | 2 Keys + 1 Remote Returned | Missing Garage Remote Fee | 45 |
Tab 3: 50-State Deposit Statutes
| State | Abbr | Max Deposit Cap (Months of Rent) | Statutory Return Deadline (Days) | State Compliance & Escrow Note |
|---|---|---|---|---|
| Alabama | AL | 1 | 60 | High summer humidity requires moisture-mitigating epoxy primer on unsealed slabs. |
| Alaska | AK | 2 | 14 | Extreme freeze-thaw cycles require air-entrained concrete (6%+) and deep perimeter footings. |
| Arizona | AZ | 1.5 | 14 | Intense UV exposure demands UV-stable polyaspartic topcoats to prevent ambering. |
| Arkansas | AR | 2 | 60 | Moderate winters and humid summers favor early-morning concrete pours and mildew-resistant exterior washes. |
| California | CA | 1 | 21 | Strict AQMD low-VOC coating regulations (<50 g/L) and AB 12 1-month security deposit caps apply statewide. |
| Colorado | CO | 2 | 30 | High altitude UV and rapid freeze-thaw swings require 4,000+ PSI concrete and polyaspartic sealers. |
| Connecticut | CT | 2 | 21 | Road de-icing salts require chemical-resistant urethane or polyaspartic garage topcoats. |
| Delaware | DE | 1 | 20 | Coastal humidity and high water tables require vapor barrier verification before slab coating. |
| Florida | FL | 2 | 15 | High hydrostatic vapor pressure in slabs requires 100%-solids moisture-vapor-barrier epoxy primer. |
| Georgia | GA | 2 | 30 | Red clay soil expansion and heavy organic pollen/algae growth drive high exterior soft-wash frequency. |
| Hawaii | HI | 1 | 14 | Marine salt air corrosion and freight surcharges significantly increase material landed costs. |
| Idaho | ID | 2 | 21 | Cold winter ground temperatures require cold-cure polyaspartic formulas for winter installations. |
| Illinois | IL | 1.5 | 30 | Strict municipal landlord ordinances (Chicago RLTO) and heavy winter road salt protection required. |
| Indiana | IN | 2 | 45 | Freeze-thaw concrete spalling protection makes penetrating silane-siloxane sealers high ROI. |
| Iowa | IA | 2 | 30 | Deep 48-inch frost lines require reinforced perimeter footings and air-entrained mixes. |
Showing first 15 of 50 rows. Download the full .XLS workbook to view all 50 rows.